Accounts Receivable Specialist

Company: Frankcrum Staffing
Location: Pinellas Park
Posted on: October 5, 2024

Job Description:

Position Title: Accounts Receivable Specialist Position Overview: The Accounts Receivable Specialist is responsible for managing and overseeing all aspects of the invoicing and collection process, ensuring timely receipt of payments, and maintaining accurate financial records related to accounts receivable. This role plays a vital part in the company's cash flow management and requires strong organizational, communication, and problem-solving skills. The specialist will also be responsible for managing the company's AR email account and supporting cash-related responsibilities such as daily reconciliations and cash forecasting. Key Responsibilities:1. Invoicing & Client Correspondence:o Prepare and issue accurate and timely invoices to clients for goods or services provided.o Coordinate with the Project Admin team to ensure all required supplemental documentation is included with invoices.o Maintain and manage all client files related to setup, payment structure, billing requirements, and any other applicable data points.o Regularly communicate with clients via phone, email, or in person to resolve payment issues, answer billing questions, and provide necessary documentation. 2. Accounts Management & Collections:o Monitor and reconcile customer accounts, ensuring payments are applied correctly and discrepancies are resolved in a timely manner.o Follow up on overdue accounts, generate and review aging reports to track outstanding balances, and initiate collection efforts such as sending reminders and negotiating payment plans.o Collaborate with the CFO and Project Admin team to address invoice discrepancies, and where applicable, coordinate NTOs (Notice to Owner) and Lien Releases with clients.o Ensure compliance with relevant financial regulations and company policies in all accounts receivable activities. 3. Cash Responsibilities:o Perform daily/monthly cash reconciliations on designated accounts.o Review, update, and enhance cash forecasting reports.o Deposit checks for invoice payments and record payments for check deposits and ACH payments within the company's accounting system. 4. Reporting & Documentation:o Maintain detailed and accurate records of invoices, payments, and customer interactions in the company's financial systems.o Manage and maintain all supporting documentation related to invoicing and payments in the company directory.o Prepare and submit regular reports on receivables, including collection status, outstanding balances, and cash flow projections for management.o Manage the company's AR email inbox, ensuring all correspondence is responded to and organized effectively. 5. Contract Coordination:o Review project contracts to understand billing requirements and ensure invoices are submitted correctly to prevent payment delays.o Coordinate with relevant teams to ensure compliance with contract terms and billing accuracy. 6. Other Duties:o Perform other duties as assigned related to accounts receivable and financial management. Qualifications:--- Minimum of 2+ years of Accounts Receivable experience.--- Demonstrated ability to manage multiple accounts and maintain accuracy while handling a high volume of transactions.--- Strong communication skills, with the ability to interact with both internal teams and external clients effectively.--- Proficiency in Microsoft Excel and experience with accounting software such as NetSuite; familiarity with Cityworks and Municipal pay apps is preferred.--- Experience working with municipalities and/or within the construction industry is a strong plus.--- Self-starter with strong time management and organizational skills. --- Ability to investigate and resolve billing discrepancies in a timely manner.

Keywords: Frankcrum Staffing, Port Charlotte , Accounts Receivable Specialist, Other , Pinellas Park, Florida